AI SOLUTIONS - PERTH, WA

A lot less Monday dread.

Tell me the task that eats your week. I'll build an AI tool that takes it off your plate.

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Field notes → finished reportsWHS / ISOConstructionSmall businessReal estateAsset integrity & corrosionAsbestos & hazmatField notes → finished reportsWHS / ISOConstructionSmall businessReal estateAsset integrity & corrosionAsbestos & hazmat

You didn't get so good
at your job just to
spend time on admin.

Does any of this feel familiar?

I'm still writing reports
long after the job on site
is finished.

We answer the same
handful of questions
every single day.

Important follow-ups
only happen if
someone remembers.

I know it could
run better.
I just don't know where to start.

What I can take off your plate

Five ways to buy back your team's time.

01 · Report drafter

Reports drafted from your field notes

The site work is finished. The paperwork is not.

As they arrive
  • Your template, your required sections
  • Your terminology and the standards you work to
  • Written in your voice — it reads like you wrote it, not AI
  • It doesn't invent data — missing readings are flagged, never guessed
See report drafting in action
02 · Enquiry assistant

An enquiry assistant that catches what you miss

The same questions all day — then the important enquiry arrives after hours.

  • Answers from information you've approved
  • Collects the details and flags what's worth your time
  • Hands anything unusual straight to a person
See the enquiry assistant in action
03 · Connected workflows

Workflows that run the busywork

The same information, hand-carried between the same apps — every day.

Email arrivesLoggedAuto-replyFollow-ups · 3d then 10dLead qualified
MGmail Trigger
{ }Extract details
▤Log the lead
MSend reply
MMark as read
◷Wait 3 days
MFollow-up email
◷No reply?
wait 10 days
MSecond follow-up
⇄Qualify lead
✓Valid → add to CRM
✕Not valid → archived
A real workflow — reply, two timed follow-ups, then the lead is qualified valid or not
→ Sent 4 min after enquiryTo: Sam Reed
Your Quarry St asbestos clearance — what happens next
Hi Sam, thanks for getting in touch. We can have a licensed assessor at 14 Quarry St this week and issue your clearance certificate before the 8th. I've pencilled you in for Monday morning — just reply to confirm and I'll lock it in.
— Goldy Australia · asbestos & hazmat, Perth metro
→ Sent 3 days later · no reply yetTo: Sam Reed
Still need the certificate before the 8th?
Hi Sam, just checking this one's still live. To be sure of hitting the 8th we'd want to book by Thursday. I'm happy to hold Monday morning for you — a quick yes is all I need.
— Goldy Australia
Written from their details — not a mail-merge blast
Operations — JulyExample dashboard · updated automatically
128▲12%Enquiries
41▲8%Quotes sent
6m▼41%Avg response
33Jobs booked
2!Overdue
Enquiries by week
Where they come from
Website62%
Phone24%
Referral14%
ActionOwnerDueStatus
Quote #1042 — Quarry St clearanceSamMon 22Due
Three-day follow-upsWorkflowDaily 9amAutomatic
Public liability renewalAdminAug 02Tracked
Job board from field formsWorkflowHourlyRunning
Where each enquiry is up to
Enquiry in Details captured Quote drafted Follow-up Won / lost
One enquiry moving through the process
  • Built around the tools you already use
  • Written from their details, not a mail-merge blast
  • Exceptions flagged for a person to handle
See what could be connected
04 · Workshops

Practical workshops built around your team's real work

Your team knows AI could help, but nobody has time to separate the useful tools from the noise.

Built on your team's own tasks
Elena, who runs HEYMAITE
What the team leaves with
✓ Practical use cases for each role
✓ AI that sounds like your business
✓ Safe-use guardrails
✓ Reusable prompts and workflows
Built around the roles in the room.

What a site crew needs from AI isn't what your engineers or your office team need, so each session is shaped around the roles, the technical level and the work that group actually does. Mixed teams are the norm, not a problem.

Explore practical team workshops
05 · Website design

Websites that look like your business, not a template

Most small-business sites are the same template with a different logo dropped in the corner.

Concept designs
Concept homepage for an air conditioning business: a full-bleed photograph of two technicians servicing an outdoor condenser unit, with the headline Your Comfort Is Our Priority and two buttons, Schedule Service and Our Services.
Concept homepage for a landscaping business: a sunlit garden with a mower on the lawn, the headline Transform Your Outdoor Space, and a five-star customer review card in the lower corner.
Concept homepage for a plumbing business in a dark navy theme: a close-up of a plumber soldering copper pipe, the headline Expert Plumbing You Can Trust, and a strip of trust badges along the bottom.

AirPro HVAC Air conditioning

Built to your brand

Your colours, your tone and your way of talking about the work, carried through every page — with motion, effects and transitions that make it feel considered rather than decorated.

Built in a secure environment

Every project is developed somewhere private and locked down, and the site stays protected once it is live.

Your domain, sorted

I can buy the domain for you and connect it straight to the project, so you go live on a proper URL. Already have one? I will connect that instead.

I bring your brand to life.

Not a theme with your logo dropped on it — a site built around how your business actually looks, sounds and works.

Talk about a new website
Make your own numbers

Grow the output, not the headcount.

Estimate how much time repetitive work may be taking from your team — and what that capacity could be worth each month.

Estimated monthly capacity
45.0hours
returned each month
Equivalent to about 5.9 working days
$2,925indicative capacity value per month
$35,100indicative capacity value per year

See what is realistic for my business
Tailored to the way you work

Every business has its own mountain. You don't have to move it alone.

I don't arrive with a product to sell you — I start by understanding how your work actually flows, find where time and attention are leaking, and build the fix around that. We start with the change that pays for itself fastest, not the one that demos best.

01

Listen

I learn how the work runs today, from the people actually doing it.

02

Understand

We find where time, accuracy or attention is being lost.

03

Prioritise

We agree the one change worth making first — the one that pays back soonest.

04

Build

I build it and test it with the people who'll use it.

05

Support

You're supported after it's live, so it keeps working.

Tell me what's slowing you down
Success story

Field notes in. Finished report out.

Built for a Perth technical & asset-integrity firm.

Their inspectors were losing whole afternoons turning field notes into formal reports. This tool drafts the report from the notes, keeps their template and style, and flags the gaps an engineer still needs to confirm — so nothing gets signed off half-done.

It can become your next best mAIte.

Open the live report drafter ↗

Elena — founder of HEYMAITE, Perth
Who you're actually working with

HEYMAITE is me — Elena.

Not a faceless agency. I'm a Perth-based practical-AI builder with a background in WHS and ISO. I've written the reports. I've retyped the same details into three different systems, answered the same handful of questions every day, and chased the follow-ups nobody had time to chase. So I know exactly which admin is worth handing to a tool — and which isn't. Warm to work with, sharp on the delivery.

Perth, Western AustraliaWHS / ISO backgroundPractical, not hype
Early Partner · 3 places

Early Partner rate, in exchange for honest feedback.

Three Perth businesses get the complete engagement — the same scope I intend to offer at full rate once these three are finished. Nothing shortened, nothing held back.

What you get

  • The complete engagement, at the Early Partner rate
  • Me, directly, the whole way through — there is no account manager to be handed to
  • One of three places

What I ask in return

  • Your real before-and-after numbers
  • Honest feedback, including the parts that did not work
  • Permission to use your business name in a case study

Four sessions, seven weeks

Week 1 Discovery

We map where your time actually goes.

90 minutes · on site
Week 2 Priorities

We choose the two workflows worth building.

60 minutes
Week 3 Build & workshop

Both live, and your team uses them in the room.

2 hours · on site
Week 7 Review

Your week 1 numbers, next to your numbers now.

45 minutes · four weeks later

Between the sessions, I build. That is the largest part of the engagement by a distance, and none of it costs you a person out of the business.

What you receive

Six deliverables, and exactly how many of each. Nothing else is implied.

  • 1
    AI Opportunity MapUp to 12 tasks, costed and ranked
  • 2
    Workflows built and runningInside software you already own
  • 1
    Hands-on team workshopOne hour, your team, on live work
100% of the package, delivered
  • 1
    Plain-English playbookSo nothing is locked to me
  • 4
    Sessions with meDiscovery, Priorities, Handover, Review
  • 1
    Written Result SummaryThe real numbers, at week 7
Apply for an Early Partner place
Before you get in touch

The questions I get every single time.

Straight answers, no sales dance. If yours isn't here, just ask me — I'd rather have the awkward conversation early than waste your time.

What does this actually cost?

Every build is quoted as a fixed price for a fixed scope, agreed in writing before I start. No hourly meter running, no surprise invoice at the end.

The first conversation and the look at your workflow cost you nothing. If what you need is bigger than what it's worth, I'll tell you that instead of quoting it.

How do I know it'll actually be worth the money?

Before anything gets built, we put a number on it: how many hours the task eats now, what those hours cost you, and what's realistically left once a tool is doing the first draft. That's the sum the quote has to beat.

It's why the process starts with Prioritise — we do the job with the shortest payback first, so the first build is funding the next one rather than sitting on a wish list. You can get a rough version of that number yourself with the capacity check further up this page.

How long before something is actually working?

A first working version of a single, well-defined task is usually a matter of weeks, not quarters — because we deliberately start narrow.

You'll see it running on your own real work before it's finished, not after. If it's not earning its keep at that point, we stop and rethink rather than push on.

Do I need to be technical, or have an IT person?

No. Most of the people I build for have never touched an AI tool beyond typing a question into one.

I build it, I set it up, and I sit with the people who'll actually use it until it's second nature. If your team would rather learn to run it themselves, that's a workshop — also something I do.

Will it work with the systems we already use?

That's the whole point. I'm not here to sell you a replacement for the software you've already paid for and trained everyone on.

Your templates, your file naming, your sign-off steps — the tool fits around those. If something genuinely can't connect, I'll say so up front rather than build a workaround you'll be cursing in six months.

What happens to our data?

We agree what the tool is allowed to see before it's built, and it doesn't get more than that. Your documents aren't used to train anyone's public model, and I'll walk you through exactly where things sit and who can reach them.

Coming from a WHS and ISO background, I'd rather over-explain this than have you find out later.

What if it doesn't work for us?

Then we find that out in the first small build, for a small amount of money — not eighteen months and a six-figure platform in.

Starting narrow isn't me being cautious. It's the cheapest way for you to find out whether this is worth doing at all.

Is AI going to replace my people?

Not the way I build it. The tools I make take the first draft and the retyping — the parts nobody went to work to do. A person still reads it, checks it and signs it off.

What usually changes is that your experienced people stop spending Thursday afternoon on formatting and start spending it on the work you actually hired them for.

Are you actually local?

Perth, Western Australia. Same time zone, same week, and I'll come to your site if it helps me understand the work.

HEYMAITE is me — Elena. You're not going to be handed to an account manager you've never met.

Still got a question? Ask me directly — I read every enquiry myself.

Let's talk
Your peace of mind
is also a KPI.

Tell me the task that eats your week. I'll take it off your plate.

Call 0406 183 251 WhatsApp
hey@heymaite.com.au Perth, WA